- How to apply for a birth, death, marriage or civil partnership certificate
- Information required
- Fees and postage
- Beware of exorbitant certificate costs
How to apply for a certificate
The Nottinghamshire Registration Service is split up into five different Registration Districts, each holding their own local records.
Generally speaking, records relating to recently registered events (i.e. within the last few months) are held by the Registrar who registered that event. Once that register is filled it is then deposited into the custody of the local Superintendent Registrar.
With regard to much older records, because boundaries have moved over the years, you will very often need to make a telephone enquiry to establish which Register Office actually holds the record you want (the Basford Registration District boundary is especially complicated).
To obtain a certified copy of a register entry, applications can be made either in person at, or in writing to, the appropriate Register Office.
Personal callers at the Register Office are sometimes able to receive their certificate while they wait, but please see "Same Day Service" information below. Postal applications for certificates are generally processed in 3-5 days. This may vary depending on the level of information supplied.
Please be aware that, for various reasons, applications for certified copies of older records do often take longer to search.
Please note: a birth certificate of an adopted person cannot be obtained from the local Register Office since these records are held centrally for England and Wales, in which case please visit www.direct.gov.uk
Information required
Applicants for certified copies of register entries must be able to provide the following details:
- the full names and surname of the person whose certificate is required (no search can be undertaken without this information)
- the date and place of the event (in the case of a religious marriage, this should include the actual building/church)
- any other names, such as a maiden name, where relevant.
Fees and postage
Certificates for recent events (from a Registrar of Births and Deaths)
A free, short birth certificate is issued by the Registrar at the time of registration. Additional short and full birth certificates, requested on the day of registration, cost £3.50.
Death certificates, at the time of registration, are also £3.50.
All birth and death certificates from a Registrar, requested after the date of registration, are £7.00.
Certificates for older events (from a Superintendent Registrar)
All birth (short and full), death, marriage and civil partnership certificates issued by the Superintendent Registrar cost £9.00 each.
Please contact the relevant Register Office for advice on where to apply.
Same Day Service
Please note that, if you visit a Register Office to apply for a certificate and wish to receive it the same day, certificates will be charged at £14.00. To guarantee same-day service, applications should be made no later than 2.00pm.
Postal applications
Cheques or postal orders should be in pounds sterling and made payable to “Nottinghamshire County Council". Please write your full postal address on the reverse.
If applying for more than one certificate (particularly from older records) it is advisable to send a separate cheque/postal order for each certificate, in case it is not possible to locate all the entries required.
Please also enclose a stamped addressed envelope.
Beware of exorbitant certificate costs
Warning! Beware of purchasing expensive certificates via the internet
A number of websites are offering customers the chance to buy certificates which range in price from £19 to £60.
Obtaining a certificate from the relevant register office is a straightforward process and is usually fairly quick, either same day or within a day or two by post.
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